- Lead Meetings
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Lead Meetings
The work of leading a meeting starts long before the meeting does. The leader must make sure the meeting space is booked for the right time. The leader makes a plan for what to talk about at the meeting. This is the meeting agenda. It is important that the agenda lists everything that the team needs to talk about at that point in the project. Some team leaders make the agenda alone. But it is good to get ideas from the other team members if you really want to work together.
The agenda must not be too long for the time you have together. Think about what decisions the team needs to make. If you think people might have many ideas or that the decision will be hard to make, give them plenty of time. Some leaders write how much time they think the team will need for each part of the agenda. Break the meeting agenda into three parts:
- Reports about the results of jobs that team members have done
- Decisions the team needs to make about the project and its goals
- The plan for what to do next.
The agenda should use words that people understand. It should tell them what they need to think about so they are ready to talk and make decisions together. Team members need to get the agenda in time to read and understand it.
At the meeting, the leader makes sure that everyone can speak up and that the meeting does not get stuck because of a problem.
